Eligibility Criteria
Ensure your student branch and organizing team satisfy all eligibility prerequisites before submitting a proposal.
Active Student Branch
Must be an active IEEE Student Branch operating under the IEEE Madras Section.
Active CASS Chapter
The Student Branch must have an officially established and active IEEE CASS Student Chapter.
Constituted ExCom
The CASS Student Chapter must have a properly constituted, registered, and active Executive Committee (ExCom).
IEEE Compliance
The proposed event and organizers must fully comply with all applicable IEEE and IEEE CASS policies, procedures, and standards.
What Can & Cannot Be Funded?
Review the clear breakdown of approved expense heads and non-eligible items before drafting your event budget.
What Can Be Funded
Approved funding may be used for eligible event expenses:
Prizes & Awards
Cash prizes, awards, and recognition for event winners and top performers.
Certificates
Printing of participant, winner, speaker, volunteer, and other eligible event certificates.
Event Materials
Stationery, workshop kits, activity materials, props, consumables, and other materials required for conducting the event.
Mementos
Trophies, plaques, mementos, and other recognition items for winners, speakers, or volunteers.
What Cannot Be Funded
The following expenses are strictly non-eligible:
Venue / Meeting Room Expenses
Hall, auditorium, classroom, or meeting room rental charges.
A/V Equipment
Projectors, microphones, speakers, sound systems, screens, lighting, and related equipment rental.
Travel & Accommodation Expenses
Transportation, airfare, local cabs, accommodation, visa applications, and other travel-related expenses.
Honorarium / Speaker Fees
Payments, honorariums, or monetary gifts to speakers, trainers, guests, or resource persons.
Mandatory CASS Membership Session
Every CASS-funded event must include a dedicated session on IEEE CASS Membership Benefits & Resources.
Topics to Introduce During the Session:
Funding Approval Process
Follow these 4 structured steps from proposal drafting to event reporting and fund release.
Draft Proposal & Budget
Download the official Proposal and Budgeting templates. Draft your event objectives, agenda with mandatory CASS session, and itemized budget.
Submit Proposal Form
Eligible Student Branches / CASS Chapters must submit their completed proposal and budget through the official submission form.
Open Submission FormEvaluation & Execution
ExCom evaluates proposals. Upon approval, register in IEEE vTools (Co-Host OU: CH11050), conduct the event with IEEE branding, and track eligible bills.
Submit Report via Mail
Within 30 days post-event, submit the Final Event Report and supporting bills by email to ieeemascas@gmail.com with CC to section leaders.
Submit Report by MailForms, Templates & Toolkits
Direct access to all verified templates required for proposal drafting, budgeting, submission, reporting, and event branding.
Event Proposal Template
Official document template to draft your event objectives, schedule, target participants, organizing team, and CASS membership session plan.
Event Budgeting Template
Official spreadsheet template to itemize projected expenses across eligible heads (prizes, certificates, materials, mementos) and track actual costs.
Event Submission Form
Official Google Form to submit your finalized proposal details, chapter information, and upload budgeting documents for review.
Final Event Report Template
Prescribed template to prepare your post-event report within 30 days. Includes participant counts, activities summary, outcome metrics, and itemized bill summaries.
IEEE CASS Madras Branding Toolkit
Access high-resolution official IEEE CASS and IEEE Foundation logos, typography standards, and brand identity guidelines for promotional posters and creatives.
IEEE vTools Requirement
Mandatory pre-event registration for official credit.
All funded events must be created and registered in IEEE vTools before the event date. Organizers are responsible for ensuring that the event information is correctly entered and maintained in vTools.
CH11050 – Madras Section Chapter, CAS04
- Register in vTools prior to launching public publicity.
- Add CH11050 as official Co-Host OU.
- Submit final vTools attendance report with post-event documentation.
IEEE & CASS Compliance
Adhering to ethical and operational standards.
All events must follow applicable IEEE and IEEE CASS official guidelines and standards throughout planning, promotion, execution, and post-event activities.
How to Submit Your Final Event Report
A Final Event Report must be submitted within 30 days after the event. Failure to submit the report within the specified period may result in the withdrawal or non-release of approved funding.
Report Submission by Email:
Please send your completed Final Event Report and supporting documents to:
Send Report via Email NowChecklist for the Final Event Report:
Financial Reporting Rules
All financial information and claimed expenses must strictly follow the official prescribed format:
₹X,XXX
Example: ₹20,000
MM/DD/YYYY
Example: 01/29/2026
Connect & Follow IEEE CASS Madras
Stay connected with the latest announcements, funding calls, student grant programs, technical summits, and chapter initiatives across our social media platforms.
Event Queries & Support
For proposal consultations, branding inquiries, or event promotion support, reach out to the section leadership:
Important Notice & Terms
IEEE CASS Madras Section funding is subject to eligibility, proposal evaluation, funding availability, and compliance with applicable IEEE and IEEE CASS policies.
Submission of an event proposal does not guarantee funding. The IEEE CASS Madras Section reserves the right to determine eligible expenses and the final funding amount based on the approved proposal, actual event execution, submitted documentation, and final event report.
Organizers are responsible for ensuring that the event is conducted professionally and in accordance with all applicable IEEE and IEEE CASS guidelines, policies, procedures, and ethical standards.
Have an Event Idea?
If you are an eligible IEEE Student Branch with an active CASS Student Chapter, prepare your proposal and submit it through the official application form today.